Improved layout to support printing of sections of document. Updated definition of internal examinations. Updated to reflect GDPR.
Origin of Change
Policy review.
Version
3
Date
Jan 2019
Page
Whole document
Change
Updated introduction and retention details to fully reflect changes since the introduction of GDPR. This updated is based on recommendations from VWV.
Origin of Change
Updates from VWV.
Version
4
Date
Dec 2019
Page
2. Retention Periods
Change
Addition of retention periods for: • Pupil/Student personal folders; • Employees personal folders; • Finance records.
Origin of Change
Enquiry from BOA and completion of Data Protection fact find visits.
Version
5
Date
Jun 2020
Page
5.14 DBS checks and disclosures of criminal record forms
Change
Annual Review Clarification of how and for how long DBS checks must be retained.
Origin of Change
Update from HR following receipt of external guidance.
Version
6
Date
Jan 2021
Page
5.14 DBS Checks – Minor Amendment
Change
Addition of guidance relating to candidate information at the end of section 5.14 following judgement by Supreme Court around the Criminal Records System.
Origin of Change
Safeguarding training received by CLF DSL.
Version
7
Date
Mar 2021
Page
14.1 CCTV footage
Change
Change retention period from 90 days to 60 days to fall in line with the CCTV Policy, set out in the HR Manual and minimise the period of time for which images are retained.
Origin of Change
Better compliance with GDPR and consistency across Policies.
Version
8
Date
Apr 2022
Page
1.8 Free School Meals
Change
Addition of records following enquiry from an academy. Taken from Bristol City Council Retention Schedule
Origin of Change
Records not previously included in Policy
Version
9
Date
May 2022
Page
14.5 Body Worn Video (BWV)
Change
Addition of records following decision by KOA to use BWV for safety and security of staff managing a road closure scheme.
Origin of Change
Records not previously included in Policy
Version
9
Date
May 2022
Page
18 Visitor Log
Change
Addition of records not previously included in the Policy
Origin of Change
Records not previously included in Policy
Version
9
Date
May 2022
Page
19 Covid Documentation
Change
Addition of documentation created specifically to support Covid pandemic.
